Chuck Cook & Associates provides services throughout the United States and the Caribbean. We specialize in meetings management within Florida and the Southeast. We can be most beneficial to those firms seeking meetings in these areas because we know the personnel and properties that best suit your needs.

There is never a fee for site selection and contract negotiations. The hotel you select pays us a commission for obtaining your business. We also arrange your site visits, and assist in other program aspects without cost to you.

We do not represent hotels or hotel supply companies; we work only for you - our client. You can be assured that the best possible rate and contract are negotiated on your behalf.

In addition, we produce a highly valued tradeshow & reception for hotels and suppliers each August with nearly 200 meeting planners in attendance. The 2012 event will mark our 14th show.

Other management services can be tailored to your budget and the services you specifically need. We can provide a package price or you may purchase ala carte assistance. CC&A works with your existing staff or becomes your staff for an event.

We implement cost-effective, workable, and immediate solutions to meet your requirements. Our objective is to be an extension of your association or staff - a partner who can be available as needed, as unobtrusive as you like, and as out-front as you dictate.

We only require a letter of agreement for a specific event, and the only contract needed is the one you sign with the hotel.

CUSTOMIZED SERVICES ARE ALWAYS SPECIFICALLY DESIGNED FOR EACH CLIENT’S SPECIALIZED NEEDS!

Our services can include the following:

◊ Site selection and hotel contract negotiations- complimentary
◊ VIP site inspections- complimentary
◊ Review, advice and negotiations regarding catering/F&B- complimentary
◊ Brochures, newsletters, web page design
◊ Registration- in advance, on-site
◊ Incentive Plans- promotions, marketing
◊ Name badges, ribbons, certificates, plaques
◊ Promotional materials- flyers, brochures, ads, etc.
◊ Signs and banners
◊ Registration packets and promotions
◊ Conference themes and publicity
◊ Mass mailings, faxes, emails
◊ Sponsor and advertiser solicitations
◊ Budget development, financial accounting
◊ Photography- digital or film
◊ Golf tournaments and other fun events
◊ Speaker selection and presentations
◊ Audio visual consultation
◊ Database management in Access or Excel, including mailing lists and labels
◊ Office management, board communications
◊ Exhibit show management
◊ Public and media relations
◊ Full or limited association management
◊ Marketing and fund-raising management